- Research, evaluate and recommend alternative destinations
- Select destination suppliers based on your program specifications
- Coordinate all land and air group reservations and arrangements
- Negotiate group and meeting discount airfare
- Orchestrate all menu planning and associated food and beverage management
- Develop all attendee communications and announcements
- Customize registration form for use online, fax, or telephone
- Provide “around-the-clock” on-site program management
- Oversee meeting room set-up, general sessions and breakout rooms
- Direct and oversee all required audio-visual speaker support
- Synchronize all ground transportation and “meet & greet” service
- Plan all recreation activities and entertainment
- Direct participant “flow” between business meetings and various activities
- Produce and distribute program specifics, destination information, and confirmation notices
- Perform post-meeting audits to measure attendee satisfaction
- Complete account reconciliation with vendor/supplier back-up
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